Minutes provide a record of what was said and decisions that were made in a previous meeting.
The Minutes are an extremely important document and the case of formal committee and board meetings, they are held It is a legal requirement to keep minutes of meetings and generally the organisation's constitution will provide is some instruction on this.
In such circumstances, it is important for committee members to read minutes thoroughly and then confirm whether the minutes are a true record of what was said.
Hence, in formal meetings, there is always an item on the agenda “Confirmation of minutes of previous meeting”. The role of the Minutes is to:
If on reading the minutes, a member of the committee, disagrees with what was recorded in the minutes, then they should move to make an amendment. If the motion is agreed to by the majority of members present, the minutes may be altered.
Download an example of meeting minutes
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