The objective of an emergency plan is to minimise the possible consequences of an emergency by:
An emergency plan specifies the organisation's policies and procedures for handling sudden and unexpected situations which require immediate
1. | An Emergency Plan should include the following elements with the appropriate documentation: | |||||||||
a) |
Assessment of the size and nature of the events foreseen and the probability of their occurrence. It is highly recommended that a vulnerability analysis be instigated. | |||||||||
b) |
Formulation of a plan in consultation with outside authorities such as emergency services, fire department, police | |||||||||
c) |
Procedures | |||||||||
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d) |
Appointment of key personnel and their duties and responsibilities | |||||||||
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e) |
Emergency control centre (if required) | |||||||||
f) |
Action on site, for example alerting staff and students, ordering evacuation, confirming evacuation is complete | |||||||||
g) |
Action off site, alerting external agencies, alerting population, requesting external aid, advising the media | |||||||||
h) |
Where and how injured persons are to be treated. Are suitable first aid facilities on site? | |||||||||
2. | The plan should define the way in which personnel at the incident site can initiate action. The plan should also contain the full sequence of key personnel to be called but consideration needs to be given to absences due to sickness and holidays, and any other changes in manning. | |||||||||
3. | Emergency planning should consider the need to make arrangements for an authoritative release of information to the media. A person would be appointed to receive enquiries from the public. | |||||||||
4. | Appropriate training needs to be given to all personnel who are part of the emergency plan. | |||||||||
5. | Once the Emergency Plan has been
finalised and appropriate training has been conducted then the
plan should be tested in one of three ways:
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6. | The Emergency Plan must be regularly updated. This will take into account changes in personnel, telephone numbers and storage areas. This requirement should be written into the plan, and should be responsibility of a particular individual. |
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